Alien Registrayion ・・・ 外国人登録

Persons who are foreign nationals and live in Japan for more than 90 days since the day of landing must register as aliens at the city, ward, town or village office where they live in accordance with the Alien Registration Law.

 

Those who have both Japanese nationality and a foreign nationality (dual nationality) do not need to register as aliens. Diplomats, consulate-generals officials, American military personnel and their families do not need to register as aliens.

 

(1)       Those who hold a foreign nationality and who intend to live in Japan for more than 90 days should make an alien registration at the city, ward, town or village office where they live within 90 days after landing in Japan. Those who are 16 years old and older should apply for registration for themselves, and those who under 16 years old should have either one of their parents to apply as a proxy.

Those who intend to leave Japan within 90 days do not need to register as aliens.

(2)       Required documents:

Passport

2 Photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable. Those who are under 16 years of age do to require photographs.

 

(When a child is born)

(1)       A child’s alien registration must be made within 60 days after birth at the city, ward, town or village office where it lives.

(Note that a Status of Residence (zairyu shikaku) must be obtained within 30 days.)

(2)       Required documents:

Certificate of Receiving a Report of a Birth (shusei todoke juri shomei sho) or the passport in which the child is registered, and the maternity health record book(boshi kenko techo).

(Registration can be made even if a passport has not been obtained.)

1. Certificate of Receiving a Report of a Birth (shusei todoke juri shomei sho)

A Certificate of Receiving a Report of a Birth can be obtained when the Birth Certificate (shusei shomei sho) written by a doctor or midwife is taken to the city, ward, town or village office for registration.

2. Having a child registered in a parent’s passport

The Certificate of Receiving a Report of a Birth (shusei todoke juri shomei sho) should be sent to the Ministry of Foreign Affairs after which a certificate of confirmation will be received. This certificate should then be brought to the embassy or consulate in Japan and have the child registered in the passport. Since procedures vary depending on the country, it is necessary to confirm these with the embassy or consulate.

 

(1)           It is necessary to register as an alien within 60 days of losing or forfeiting, etc. Japanese nationality at the city, ward, town or village office.

(2)           Required documents:

Proof of loss or forfeiture of Japanese nationality

2 photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable. Those under 16 years of age do not require photographs

 

(1)           Alien registration is normally done by the individual. However, those under 16 years of age or those who cannot go to the public office because of illness or other reasons can have their registration made by proxy by a person over 16 years old living with the individual to be registered.

(2)           Documents required when a registration is made by proxy:

The Certificate of Alien Registration (card) of the proxy

In the case of illness, a Certificate of Illness (shindan sho) from a doctor

 

When a person registers as an alien, a Certificate of Alien Registration (card) (gaikokujin toroku shomei sho) will be received.

This Certificate of Alien Registration is your personal identification while in Japan.

Persons over 16 years of age must carry it at all times.

You will be asked to come again in a fixed period (about 2 weeks) after registered to Ritto City Hall to receive your Certificate of Alien Registration (card).

Those under 16 years of age will be registered on the day of application.

  

This is a document which proves one is registered as an alien. It is similar to the former Proof of Completion of Alien Registration (gaikokijin toroku sumi shomei sho).

This document is required when entering a school, applying for a job or registering a marriage, etc.

 ○How to obtain the document

(1)   Apply at Sogomadoguchi-ka of Ritto City Hall(TEL 551-0110) where your alien registration was made. A fee is charged for issuing the document.

Persons who are not family members living with the individual who apply for a copy of an individual’s toroku genpyo kisai jiko shomei sho must have a letter of proxy.

(2)   Required documents:

Certificate of Alien Registration (card)

Personal identification of the applicant such as the applicant’s or the proxy’s Certificate of Alien Registration (card).

 

Those who are registered as aliens must report changes in their registration contents (address, name, nationality, occupation, the status of residence, the period of stay, the address of employment, the number of your passport, the date issued your passport) within 14 days to Sogomadoguchi-ka of Ritto City Hall(TEL 551-0110)

(1)   Documents required for change in address:

Certificate of Alien Registration (card)

(2)   Documents required for changes of; name, nationality, occupation, status of residence, address of employment:

Certificate of Alien Registration (card)

Documentation which verify the change

2 photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable. *Photographs are required only when there is a change of name or nationality.

(3)   Documents required when a new Permanent Resident Permit (eiju kyoka) or Special Permanent Resident Permit (tokubetsu eiju kyoka) is received:

Passport

Documentation that verifies a Permanent Resident Permit or Special Permanent Resident Permit has been obtained

Certificate of Alien Registration (card)

 

Permanent Resident Permit and Special Permanent Resident Permit holders are not required to report changes in employment, address of employment or changes in the name of a privately owned company (office) or its address.

  

(1)   Alien registration principally expires on your fifth birthday after registration.(It is different depending on the resident status.)

The “renewal period” (jikai kakunin/kirikae shinsei kikan) is indicated on the Certificate of Alien Registration (card).

Registration must be renewed within the stated renewal period at one’s city, ward, town or village office.

Permanent Resident Permit and Special Permanent Resident Permit holders must renew their registration every 7 years.

Those under 16 years of age are not required to renew their registration. On becoming 16, registration must be renewed within 30 days from the date of the applicant’s 16th birthday.

(2)   Documents required for renewing registration:

Passport

photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable.

Certificate of Alien Registration (card)

(3)   The applicant him/herself should take the procedures.

  

(Application for an exchange)

(1) If your Certificate of Alien Registration(card) becomes badly soiled or torn, you can apply to have it exchanged for a new one at anytime at Sogomadoguchi-ka of Ritto City Hall(TEL 551-0110).

(2) Documents required for applying for an exchange:

Passport

Certificate of Alien Registration(card)

2 photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable. Those under 16 years of age do not require photographs.

 

(Application for a reissue)

(1) If your Certificate of Alien Registration(card) has been lost or stolen, you should apply to Sogomadoguchi-ka of Ritto City Hall

(2) Documents required:

photographs (4.5 cm × 3.5 cm) that should be taken with no hat on within six months, which both negative and color photographs can be acceptable. Those under 16 years of age do not require photographs.

Ishitsu todoke sho(tonan todoke sho), the lost or robbery report submitted to the police; or shinjutsu sho, notification to the police.

 

If you are leaving Japan without a Re-entry Permit (Sainyukoku Kyoka), your Certificate of Alien Registration (card) should be returned at the airport or port of departure.

If you are leaving the country with a Re-entry Permit, you may hold onto your certificate (card).

 

The individual should return his/her certificate (card) to Sogomadoguchi-ka of Ritto City Hall(TEL 551-0110) within 14 days.

 ○Upon death

A family member living at the same address as the deceased should return the certificate to Sogomadoguchi-ka of Ritto City Hall within 14 days.